From Vision to Action: Crush Your Goals with Sunsama & Raycast!

Are you ready to finally crush your goals?

To make meaningful progress every single day, without excuses or distractions?

Imagine knowing that each task you tackle aligns perfectly with your big goals, pushing you one step closer to what truly matters.

That’s the power of the ICOR® Execution Beast, a productivity workflow designed to bridge the gap between strategy and execution, allowing you to achieve everything with focus and purpose.

In this article, I’ll not only break down this powerful workflow for you but also share the exact tools I use to make it work.

By the end, you’ll have everything you need to start applying it right away, no waiting needed.

The Execution Beast Workflow: 100% Goal Alignment, Every Single Day

“Discipline is the bridge between goals and accomplishment.” — Jim Rohn

The Execution Beast is a core workflow within the ICOR® methodology.

It was crafted with one purpose: to help busy professionals guarantee that every single day counts toward their long-term goals.

The Execution Beast isn’t about just getting things done; it’s about making sure every action drives you toward success.

Here’s how it unfolds:

Define Weekly Goals: Weekly Goals are the tasks you plan to finish (or at least make significant progress on) within the week. They’re linked to the larger goals in your productivity system, ensuring alignment between your daily actions and overall objectives. By setting Weekly Goals, you establish a roadmap that anchors your focus, giving each day a clear connection to your broader vision.
Use your planner: Your planner is your secret weapon. It’s not just a task list; it’s a tool to structure both your week and your day, guiding you through the unexpected while helping you maintain focus. A well-structured planner keeps you aligned with your goals, letting you adapt without losing sight of what matters.
Keep daily tasks laser-focused: With your week mapped out, it’s time to focus on what’s essential today. Choose just three primary tasks to stay sharp and energized. This approach prevents overwhelm and channels your energy toward what truly matters.

Practical Tool Implementation – Step 1: Planning with Sunsama

“A goal without a plan is just a wish.” — Antoine de Saint-Exupéry

After years of trial and error with planners, I found Sunsama to be the perfect tool for daily and weekly planning.

It’s more than a planner: it’s a tool that structures your time (because that’s what a planner is: a Time Management tool) around sequentiality.

By organizing your tasks into specific blocks, Sunsama helps you avoid multitasking and maximize productivity.

In Sunsama, I outline my week with focused time blocks.

Each block is filled with tasks arranged in sequential order, which keeps me aligned with my goals while allowing for flexibility.

Practical Tool Implementation – Step 2: Refining Your Planning with Raycast Notes

Here’s where Raycast Notes comes in.

While Sunsama provides a structured plan for what I aim to accomplish, Raycast is my “non-negotiable” tool.

It brings absolute focus to the tasks that must be done without excuses, no matter what happens.

Raycast Notes is simplicity itself, which helps me stay laser-focused.

Here’s how it works:

Set three key tasks: I create a note titled “Today’s Tasks” with only my top three priorities. One of these is the Highlight of the Day; a task that’s directly linked to a Weekly Goal. This way, even if the day gets chaotic, I know I’ve moved closer to a key objective.
Sequential order: These three tasks are arranged by priority. This structured order keeps me from task-switching, immersing me in the work that truly matters.
Use the Raycast Quicklink: Raycast’s Quicklink feature allows me to access this note instantly. When the day gets overwhelming, I hit the shortcut, and my three core tasks are right there to center me.

Using Sunsama and Raycast Together

“The key is not to prioritize what’s on your schedule, but to schedule your priorities.” — Stephen Covey

Sunsama and Raycast work together beautifully because they each serve a distinct purpose.

Sunsama helps me plan my ideal day; the framework of what I want to accomplish. It provides a structured layout that adapts to changing circumstances, keeping my big-picture goals in mind.

Raycast, on the other hand, is for what’s non-negotiable. It’s my final checkpoint, my list of tasks that must be completed regardless of what comes up.

By combining these tools, I create a powerful synergy between strategy and execution, keeping both my daily plans and immediate focus crystal clear.

Squeezing Big Goals into Daily Focus in Our Team

“Success is the sum of small efforts, repeated day in and day out.” — Robert Collier

Now that I’ve shared how I work within the ICOR® productivity system, let’s take a look at how this approach aligns seamlessly with the team’s workflow at the Paperless Movement®.

By connecting individual focus with collective goals, we ensure that each action (whether big or small) drives us forward with purpose.

It starts in ClickUp, our Project Management tool, where we outline our big goals and break them into Projects, Workstreams, and Operations, what we call Output Elements.

Output Elements are just containers to hold the specific tasks that bring those goals to life.

Every week, during the Agenda Meeting, we set Weekly Goals, and each team member plans their week and day in their planner (Sunsama), aligning with these priorities.

For an added layer of focus, as I mentioned before, I use Raycast Notes to zero in on just 2-3 essential tasks daily, ensuring each task actively drives progress toward the goals.

This flow ensures that we’re not just working hard but smart, moving with purpose.

Takeaways

“Goals are dreams with deadlines.” — Diana Scharf Hunt

Alignment and purpose: The Execution Beast workflow ensures that each task contributes to your long-term goals, eliminating busy work and maximizing impact.
Unbreakable focus: Sunsama and Raycast provide a seamless structure that keeps you on track, no matter how chaotic the day gets.
Avoid burnout: Limiting daily tasks to three primary goals keeps overwhelm at bay, allowing you to work at peak performance without burnout.

With the ICOR® Execution Beast, every action counts, every day aligns, and you step closer to achieving your goals; without losing control.