In the ever-evolving landscape of productivity tools, it’s essential to find a system that aligns with your unique needs. The Paperless Movement® advocates a tool-agnostic methodology, known as ICOR®, which provides a holistic understanding of productivity systems. This approach allows you to choose tools that best fit your specific use case while avoiding redundancy and inefficiency.
The ICOR® Framework
The ICOR® framework is designed to categorize and integrate tools based on their function within your productivity system. It covers four key areas:
Personal Knowledge Management (PKM)
PKM focuses on managing personal and private knowledge. The Paperless Movement® utilizes tools like Reader, Tana, and Heptabase for different aspects of PKM:
- Reader: Used for capturing and storing articles, videos, and other information to curb FOMO (fear of missing out).
- Tana: Ideal for quick notes, meeting notes, and capturing information with ease.
- Heptabase: Facilitates deep thinking and problem-solving through whiteboards and complex idea development.
Personal Project Management (PPM)
PPM handles personal tasks and project management. Tools like Google Calendar and Todoist are integral to this area:
- Google Calendar: Centralizes both personal and professional appointments, aiding in effective time management.
- Todoist: Manages quick tasks (speedies) under 15 minutes, distinguishing them from more extensive, deep work tasks in ClickUp.
Business Knowledge Management (BKM)
BKM focuses on shared knowledge within a team. ClickUp is the core tool here, used for documentation, SOPs, and business processes:
- ClickUp: Manages both business knowledge and project management, ensuring all team members are aligned and informed.
Business Project Management (BPM)
BPM handles team-based projects and action items. Gmail and Slack are used to communicate and manage external and internal business interactions:
- Gmail: Facilitates external communication with clients and suppliers.
- Slack: Serves as the primary communication tool for internal team discussions, linking directly to tasks in ClickUp.
Enhancing Efficiency with Utility and Satellite Apps
Utility apps like Apple Notes and Miro are used for intermediate steps in workflows, while satellite apps like Superhuman, Vimcal, and Zapier enhance efficiency without being core repositories of information.
- Superhuman: Enhances email management efficiency for Gmail.
- Vimcal: Optimizes calendar management, integrating with Google Calendar.
- Zapier: Automates workflows, connecting various tools to streamline processes.
Routines and Integration
Effective routines ensure that all tools and information are up-to-date. By following structured routines, Busy Professionals can maintain control over their productivity systems, ensuring that no critical information is lost or overlooked.
We invite you to explore the Paperless Movement® Membership, where you can learn to implement these productivity strategies and tools through comprehensive courses on Note-Taking, PKM, Task Management, and Project Management. Join us at Paperless Movement® Membership and transform your productivity system today.
