Beyond Information Overload: Two Strategies That Actually Work
The average busy professional: Receives 120+ emails per day. Gets interrupted 50-60 times during work hours. Spends 2.5 hours searching for information daily. Switches between 25+ apps throughout the week. Attends 62 meetings monthly, generating countless notes. Handles 200+ Slack messages every working day. And somewhere in this chaos, they’re expected to deliver deep, meaningful […]
Why Raycast Focus Is the Best-Kept Secret for Peak Performance in 2025
It’s 8:47 AM. You’ve cleared your schedule, found your perfect work playlist, and finally carved out time for that project that could change everything. Three minutes in, reality hits: A Teams message from your boss. Two urgent emails. A calendar reminder for a meeting you forgot. And that Slack channel exploding with @mentions. Your carefully […]
Revolutionizing Shallow Thinking: How Readwise’s Two New Features Transform How Busy Professionals Process Information
This weekend, Readwise shocked the productivity world with two game-changing features: “Chat with your highlights” and “Other relevant highlights.” These additions have completely transformed how busy professionals can extract value from their Shallow Thinking system, turning years of accumulated highlights into an interactive knowledge base that works for you. The timing couldn’t be better. Just […]
10 Game-Changing Features that Make ClickUp the Ultimate Project Management Tool
After decades of studying productivity systems and working with thousands of busy professionals throughout my career, I joined the Paperless Movement® as a co-founder in July 2022. Together with Tom Solid (Paperless Movement®’s founder), we designed and developed ICOR® – a comprehensive methodology meticulously crafted from real-world experience and extensive testing. ICOR® isn’t just another […]
Tana vs. Heptabase: Which One Is Right for Busy Professionals?
“Should I use Heptabase or Tana?” After coaching thousands of busy professionals and interacting daily with the members of the Paperless Movement® Membership, I’ve noticed something fascinating: the people asking this question are often the ones struggling most with their productivity. What’s even more interesting is how these tools are perceived. Many see Tana as […]
Beyond Basic Task Management: How Top Performers Stay Organized When Dealing With 100+ Weekly Tasks
“Should I put this task in our team’s project management tool or keep it in my personal task list?”missed deadlines and scattered attention. The conventional wisdom of “just keep everything in one place” might not actually work for many of us. As our work lives become increasingly collaborative, the line between team projects and personal […]
The Anti-Resolution Revolution: How One System Beats 100 Productivity Apps in 2025
It’s that time again. Your inbox is flooding with “New Year, New You” promises. AI guarantees to make us superhuman. Apps claim to unlock our potential. And yet, busy professionals are more overwhelmed than ever. Here’s what nobody is telling you: The problem isn’t that you need more productivity hacks or better AI tools. The […]
Obsidian vs. Evernote: Why Bending Spoons’ Acquisition Ambitions Miss the Mark
Today, I came across an interesting post on X from Kepano, a guy I do admire, the CEO of Obsidian. He shared an email he’d received from Bending Spoons, the company that owns Evernote. The email went like this: From: Bending Spoons Subject: This might make you really suspicious Date: Tue, Dec 17, 2024 at […]
Time vs. Energy: Why True Productivity Requires Balance and How to Achieve It
Picture this: It’s 3 PM, and you’ve blocked out two hours for that strategic planning document you need to finish. You’ve managed your time perfectly, but your brain feels like mush. Despite having the time, you lack the energy to think clearly. Time is money. Energy is everything. We’re bombarded with conflicting messages about what […]
Decades in the Making: My Proven PKM System for Mastering Information
Information is everything—but it’s overwhelming. If you’re honest, you’re probably not satisfied with how you handle it. You’re unsure what to capture, let alone how to capture it effectively. Ideas and insights come at you from all directions: your thoughts, meetings, articles, podcasts, and more. And yet, you worry that opportunities are slipping through the […]
