Tana vs. Heptabase: Which One Is Right for Busy Professionals?
“Should I use Heptabase or Tana?” After coaching thousands of busy professionals and interacting daily with the members of the Paperless Movement® Membership, I’ve noticed something fascinating: the people asking this question are often the ones struggling most with their productivity. What’s even more interesting is how these tools are perceived. Many see Tana as […]
Beyond Basic Task Management: How Top Performers Stay Organized When Dealing With 100+ Weekly Tasks
“Should I put this task in our team’s project management tool or keep it in my personal task list?”missed deadlines and scattered attention. The conventional wisdom of “just keep everything in one place” might not actually work for many of us. As our work lives become increasingly collaborative, the line between team projects and personal […]
The Anti-Resolution Revolution: How One System Beats 100 Productivity Apps in 2025
It’s that time again. Your inbox is flooding with “New Year, New You” promises. AI guarantees to make us superhuman. Apps claim to unlock our potential. And yet, busy professionals are more overwhelmed than ever. Here’s what nobody is telling you: The problem isn’t that you need more productivity hacks or better AI tools. The […]
Obsidian vs. Evernote: Why Bending Spoons’ Acquisition Ambitions Miss the Mark
Today, I came across an interesting post on X from Kepano, a guy I do admire, the CEO of Obsidian. He shared an email he’d received from Bending Spoons, the company that owns Evernote. The email went like this: From: Bending Spoons Subject: This might make you really suspicious Date: Tue, Dec 17, 2024 at […]
Time vs. Energy: Why True Productivity Requires Balance and How to Achieve It
Picture this: It’s 3 PM, and you’ve blocked out two hours for that strategic planning document you need to finish. You’ve managed your time perfectly, but your brain feels like mush. Despite having the time, you lack the energy to think clearly. Time is money. Energy is everything. We’re bombarded with conflicting messages about what […]
Decades in the Making: My Proven PKM System for Mastering Information
Information is everything—but it’s overwhelming. If you’re honest, you’re probably not satisfied with how you handle it. You’re unsure what to capture, let alone how to capture it effectively. Ideas and insights come at you from all directions: your thoughts, meetings, articles, podcasts, and more. And yet, you worry that opportunities are slipping through the […]
From Resolutions to Results: 6 Easy Steps to Build a Future-Proof Productivity System to Accomplish All Your Goals in 2025
You’re feeling lost. You want to be productive but don’t know where to start. The constant overwhelm has worn you down—always reacting to everything around you, and even to your own thoughts and emotions. It feels like you’re spinning in circles, with no sense of direction, because, truthfully, you don’t have one. You want to: […]
Small Thoughts, Big Wins: Discover the Game-Changing Shallow Thinking System for High Achievers
You want big things to happen. So do I. Don’t think of ambition as something negative or something to hide. It’s not. I’m ambitious, and for me, ambition means growing into the best version of myself every single day—not through obsession, but with consistency. This is what gives my life meaning: coherence, purpose. It’s the […]
Stop Wasting Your Day: The Brutal Truth About Productivity (and the Solution That Works)
Create a productivity system that fuels focus, creativity, and success. Without structure, productivity dies. Chaos is the enemy of focus. Structure is your weapon. You open your laptop, ready to tackle the day’s priorities. But before you can even start, the interruptions begin. Your phone buzzes with urgent messages. Emails flood in faster than you […]
Mastering Real Project Management: How We Delivered a High Stakes Complex Event for 13 Years Straight
One of my businesses is a global marketing agency where we deliver everything a company could need in the realm of marketing: strategy, consulting, branding, online/offline campaigns, and even marketing below the line. What’s “below the line”? To simplify it, think on events. Massive, complex projects where every detail, from concept to execution, is on […]
