In this Productivity like a Pro Podcast Episode by the Paperless Movement®, Tom Solid and Paco Cantero dive deep into the importance of simplicity over complexity when it comes to productivity systems for Busy Professionals. They reflect on their own experiences and explain why focusing on clarity and foundational systems is more impactful than chasing automation and complex setups.
The Simplicity Mindset for Busy Professionals
Tom Solid and Paco Cantero highlight a recurring theme they see with many members of the Paperless Movement® Membership: Busy Professionals often fall into the trap of thinking they need complex automations or the latest AI tools like chatGPT to boost productivity. Both Tom and Paco, with decades of experience in technology and systems analysis, understand the appeal of nerding out over intricate solutions. However, they stress that most people simply need straightforward, effective systems that help them manage their workload and reduce overwhelm.
Why Foundational Systems Matter First
Throughout the episode, they emphasize the critical need for Busy Professionals to build a “solid foundational core” before exploring advanced tools or automations. This foundational core forms the bedrock of the ICOR® methodology taught within the Paperless Movement®. Without this base, people tend to waste time switching tools, chasing shiny objects, and feeling perpetually behind.
Tom Solid shares how even within the Paperless Movement®, their internal Project Management workflows in ClickUp follow this same approach: start simple, define steps, build a clear process, and only then introduce automation to save time.
Automation Comes Later—Not First
One key takeaway is that automation should only happen after a workflow has been refined manually. Tom points out how many members join programs like the Inner Circle with the goal of automating everything, only to realize by the end of the cohort that manual processes, done well, are often more efficient and insightful.
The Paperless Movement®’s Automation like a Pro Course is introduced at this later stage, focusing on teaching members how to document and streamline their workflows before automating them.
Practical Benefits of ICOR® for Busy Professionals
Paco Cantero elaborates on how the ICOR® methodology has empowered thousands of members to gain control, reduce overwhelm, and finally feel on top of their workload. The methodology is tool-agnostic and adaptable, meaning that members can use their preferred tools while still applying the principles effectively.
The approach helps Busy Professionals manage three core pillars: Information, Action, and Time. Tom and Paco emphasize that many productivity struggles come from neglecting Time Management, a pillar that ICOR® addresses head-on.
A Mindset Shift Toward Clarity and Control
By focusing on clarity, simplicity, and actionable steps, ICOR® transforms how Busy Professionals view and implement productivity systems. The result is less procrastination, fewer distractions from shiny new tools, and a more proactive, confident approach to daily tasks.
If you’re a Busy Professional looking for an end-to-end productivity framework that covers everything from Note-Taking and Personal Knowledge Management to Task Management and Project Management, consider joining the Paperless Movement® Membership.
