When it comes to building an efficient productivity system, understanding the unique roles of your tools is essential. Many Busy Professionals struggle with choosing between apps like To-Doist and Sunsama, not realizing that each tool serves a different function in a well-structured productivity setup. The key isn’t picking one over the other—it’s knowing how to combine them effectively.
Task Management vs. Planning
To-Doist excels at what it was built for: being a world-class Task Management tool. Its simplicity, stability, and laser focus on handling personal projects and tasks make it a reliable foundation for managing your workload. It’s ideal for maintaining clarity on what needs to be done and organizing those tasks into logical categories, such as work, health, or finances.
Sunsama, on the other hand, is a Planner application. It brings together your tasks, calendar events, and emails into a single daily view. Its strength lies in visual planning—giving you a clear picture of what your day looks like so you can allocate time to tasks based on availability and priority. It’s not a replacement for a task manager but a layer on top that helps execute your weekly goals.
The Power of Integration
The magic happens when you integrate these tools. By connecting To-Doist with Sunsama, you maintain a single source of truth for your tasks in To-Doist while leveraging Sunsama’s interface to plan your week based on real calendar constraints and personal priorities. Add in Google Calendar and Gmail, and you create a comprehensive view of your commitments, communications, and tasks.
For professionals also managing business operations, ClickUp becomes another key component. It handles Business Knowledge Management and Business Project Management, and just like To-Doist, its data can be pulled into Sunsama for seamless planning.
Clarity Through Consolidation
A major takeaway is the importance of having dedicated tools for different purposes—Task Management, Project Management, Email Management, and Planning—but consolidating their outputs into a single place for execution. Sunsama fills that role, helping you visualize your workload without disrupting the original data sources. You maintain control while gaining clarity.
Attempting to manage everything within a single all-in-one app often leads to confusion and inefficiency. Instead, use best-in-class tools and consolidate through a system like ICOR®, where each element of your productivity—Personal Knowledge Management, Email, Tasks, Calendar, Projects—is clearly defined and efficiently linked.
Learn the System That Works
We invite you to join the Paperless Movement® Membership, where you’ll learn how to build a powerful productivity ecosystem using our ICOR® Framework. Inside the membership, you get access to comprehensive training, including the Email Management Course, Task Management, Note-Taking, and Project Management—tailored for Busy Professionals ready to master their digital workflows.
